How it works Features vs. Mindbody Pricing FAQ Income Calculator Retention Calculator TDEE & Macros Portion Guide Niche Finder Onboarding Checklist
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AI coaching · for independent trainers

You coach. We run the AI.

We figured out AI for trainers and coaches, so you don't have to. VitalCoach handles intake, scheduling, check-ins, and program admin — so you spend your time training clients, not running software.

Start free — no card Try the AI demo — no signup →
Free plan — no card needed Installs to your phone 30-day money-back guarantee
Beta program live No customers yet — we say so No testimonials, real or invented Full data export, always Honest about what works
What actually ships

Counted from the build, not a survey.

116
curated exercises in the built-in library · every one equipment-tagged and muscle-tagged
79
of those 116 ship with a linked demo video · the other 37 open a YouTube search
12wk
longest program the AI builder generates in one pass on a paid plan, periodized week by week — the free AI taste is capped at 1 week, once a month
84
messages the AI writes per nutrition sequence — one per day for 12 weeks · you send them

Every figure above is a count from this build, not a market statistic: library counts from our shipped exercise seed file; 12 weeks is the program-length cap in the AI workout generator; 84 is the fixed number of messages the nutrition generator returns.

How it works

The $1,200 client
you almost lost.

Amanda is an illustration, not a customer — we don't have any yet. She's 12 weeks in, she thinks she's failing, and you don't know it yet because you have 22 other clients to track. Here's what VitalCoach does next.

1
Day 11 · Wednesday 6:42 AM

VitalCoach detects the drift

Amanda hasn't submitted a check-in for 11 days. She missed two scheduled sessions. Her macro logs stopped on day 4. Pattern: disengagement risk · high.

2
Day 11 · 8:00 AM

An auto-drafted message lands

Claude writes a re-engagement note in your voice, not a generic template. You review it, edit it if you want, and send it from your own phone or inbox — VitalCoach does not send it for you.

"Hey Amanda — noticed it's been a little quiet. Want to do a quick reset call this week? Thursday 5 PM works for me."
3
Day 11 · 9:14 AM

Amanda books the call

She thought she was failing alone. You reschedule her program around her new shift. She commits to 4 more months. $1,200 you would've lost. VitalCoach caught it. You just had the call.

Illustrative · compounded over a year
+$14,400/yr
Example only, not a guarantee: retaining one $1,200 client like Amanda each month works out to +$14,400/yr. Your results depend on your rates and retention.
Features

Everything a solo coach
actually needs.

Disengagement detection is the wedge. The rest of VitalCoach replaces the five apps you're patching together right now.

Early warning: client about to ghost
Pattern-detection on every client's check-ins. Miss two? Amanda gets a re-engagement message — drafted in your voice, sent on your approval. One message. One saved client. $1,200 recovered.
Amanda K. · 11d quiet · High risk
Marcus L. · 5d quiet · Medium
Priya S. · today · On track
AI workout builder
Describe goal + equipment. VitalCoach AI drafts a full periodized program in 15 seconds. You review, tweak, ship.
Custom check-in forms
Build your own check-in form in the intake builder — your questions, your wording. Answers land against the client and sit next to their logged sessions, habits and weigh-ins. Sending is still coach-initiated; scheduled auto-send is not shipped yet.
84-day nutrition sequence
84 messages written for one client in one pass — three phases (Foundation, Building, Optimization), goal-specific, each under 155 characters so it fits a single text. Generation refuses targets under ~1,200 kcal/day. You review and send on your schedule; VitalCoach does not send them for you.
Milestone engine
PRs, streaks, phase-ends. Caught automatically, celebration drafted for you. Never miss a win.
Billing without the chase
Pro plan processes client billing directly (5% fee). No more Venmo, invoices, awkward conversations. It just happens.
Marcus · monthly$240
Priya · monthly$320
Samira · monthly$180
Form-check video review queue Pro
Clients upload form-check videos from their phone. Review on your schedule, leave timestamped notes, send back. No third-party app, no Loom links, no lost recordings.
White-label branding Studio
Your logo and your brand colors on the client app. Clients see your brand on every screen — not ours. Configured in settings, no code required.
Replace 5 apps with one.
Programs, messaging, habits, progress photos and client billing in one place, instead of a spreadsheet plus a payments app plus a chat thread. Your clients download nothing — the client app is an installable web app that runs in the browser.
Mindbody Venmo Google Docs WhatsApp IG DMs → vitalcoach
The product · preview with sample data

This is the actual app.
Desktop and phone.

Numbers and names shown here are illustrative sample data, not real customer results. The desktop is where you run your week — dashboard, programming, billing. The phone is what's in your pocket between sessions for one-tap re-engagement and PR celebrations.

app.vitalcoach.bizbottech.com / dashboard
VitalCoach
Coaching
Dashboard 3
Clients 22
Programs
Library
Automation
Check-ins
Billing
Settings
C
Coach RileyIllustrative account · Pro

Dashboard

Your clients, programs, and coaching tools in one place.

Search clients
New client
Retention · 30d
94%
↑ 11 pts vs prior
Active
22
↑ 3 this month
MRR
$4.4k
↑ $600
Save rate
82%
↑ AI drafts
At risk 3 Watch 5 On track 14 PRs this week 2
AK
Amanda K.11 days since last activity · 0 sessions logged in 7d · no habit days
$1,200/yr High risk Draft msg
DR
David R.9 days quiet · weight unchanged 3 wks
$960/yr High risk Draft msg
JM
Jess M.7 days quiet · last reply: "kinda busy this week"
$1,440/yr High risk Draft msg
ML
Marcus L.5 days quiet · phase 3 of 4 · low energy notes
$1,080/yr Watch View
AI draft · ready → Amanda K. · SMS
"Hey Amanda — saw the last two weeks have been quiet, no pressure. Nothing logged since the 3rd and I want to make sure phase 2 still feels right. Want to grab 15 min Wed to reset the plan? — Riley"
Send now Edit Schedule Regenerate
app.vitalcoach.bizbottech.com / programs / amanda-k
VitalCoach
Coaching
Dashboard3
Clients22
Programs
Library
Automation
Check-ins
Billing
C
Coach RileyIllustrative account · Pro

Amanda K. · Strength rebuild, week 6

Lower-body bias · 4×/wk · built from her intake form and her last 4 weeks of logged sets.

Generate week

Week 6 · auto-built

Illustrative interface · sample data
MLOWER
T
WUPPER
TPULL
F
SFULL
S
ProgrammedRecovery

Coach AI

Built into the app · reads her intake answers + last 4 weeks of logged sets
You
Amanda's hip flexor flared on Mon. Swap her Wed lower for upper and add hip mobility.
VitalCoach AI
  • Wed → Upper push (preserves volume)
  • Added 3-block hip mobility warm-up
  • Pushed lower to Sat · -2 sets RDL
  • Drafted note to Amanda explaining swap

Monday · Lower bias EST. 58 MIN · RPE 7

Tap any block to swap · drag to reorder · attach video cue from library
A1Back squat4 × 5 @ RPE 8+10 lb PR
A2RDL3 × 8 · 2-ct lowering
B1Walking lunge3 × 10 / leg
B2Single-leg calf raise3 × 12
CPlank · side plank3 × 45s
app.vitalcoach.bizbottech.com / billing
VitalCoach
Coaching
Dashboard3
Clients22
Programs
Library
Automation
Check-ins
Billing
C
Coach RileyIllustrative account · Pro

Billing

Subscriptions, invoices, payouts — your business in one place.

New invoice
Monthly recurring
$4,400
↑ $600 vs last month · 22 active subs
ClientAmountDateStatus
Amanda K.Phase 2 · monthly
$200 Apr 22
David R.Hybrid coaching
$320 Apr 22
Jess M.Pro tier
$240 Apr 21 Pending
Marcus L.Phase 1 · monthly
$180 Apr 21
Priya S.Hybrid · failed retry
$200 Apr 20 Retry
Samira O.Pro tier
$240 Apr 20
9:41●●●● 5G ▮

Today

Tue · Apr 22
C
Action needed
Amanda K. — re-engage
11 days quiet · AI draft ready
"Hey Amanda — saw the last two weeks have been quiet. Want to grab 15 min Wed to reset?"
Send
Edit
Priya S. logged session2m
David R. — disengage flag14m
Samira O. PR · DL +201h
Marcus L. check-in due3h
Today feed
Triaged for the next 30 min
9:41●●●● 5G ▮

Amanda K.

Phase 2 · week 6
A
Sessions logged · last 28d
5
Down from 14 the 28d before
Last contact
11d
Habit days 7d
1
Sessions 7d
0
Last weigh-in
18d
Send AI draft
Call
Client detail
All her signals on one screen
9:41●●●● 5G ▮

This week

22 clients
C
Saves this month
3
+$3.6k LTV protected
Roster health
On track14
Watch5
At risk3
PRs this week2
Roster pulse
Health of your business at a glance
9:41●●●● 5G ▮

Today's workout

Tue · Week 6 · Push
A
Flat DB Press
4 sets · 8–10 reps · 90s rest
▶ Video
Incline Machine Press
3 sets · 10–12 reps · 75s rest
▶ Video
Lateral Raise
3 sets · 12–15 reps · 60s rest
Mark workout complete
Today's workout
Exercises + video demos from coach
9:41●●●● 5G ▮

Meal plan · Day 42

2,280 cal target
A
Breakfast
Greek yogurt + oats + berries
38g protein · 52g carbs · 8g fat
Post-workout lunch
Grilled chicken rice bowl
52g protein · 68g carbs · 12g fat
84-day coach sequence · Day 42 of 84
Meal plan
84-day nutrition SMS sequence
9:41●●●● 5G ▮

My progress

Week 6 of 12
A
Weight
164 lbs
↓ 4 lbs since start
Message from coach
"Great week Amanda! Your push session PR was huge. Let's add 5 lbs to flat press next session. 💪"
Coach Carlos · 2h ago
Progress + messages
Coach feedback in real time
Clients install from a link — no App Store required · PWA · works on any phone
UI from current build · v0.9 · every name and number above is invented sample data — not a real client, not a real result
vs. the competition

Where VitalCoach differs.

Competitor pricing checked April 2026 against Capterra/G2 listings; individual plans may vary and vendors reprice without notice — verify on their site before you decide. Feature rows describe what each product publicly documents, not a hands-on test.

VitalCoach Mindbody TrueCoach Trainerize
AI disengagement detection Yes — No — No — No
84-day AI nutrition sequence Yes — No — No ~ Add-on
AI workout builder Yes (AI) — No — No ~ Basic
Client app included Yes · PWA Required Required Required
Integrated billing Yes (5%) Yes — No ~ Stripe
Starting price (solo) Free / $19 Solo $99+/mo $26+/mo $5+/mo
ROI calculator

How much retention is on your table right now?

Slide in your own numbers. This is arithmetic on the figures you enter — your client count, your rate, your guess at how many you lose — not a measured outcome and not a projection of what VitalCoach will do for you.

Plus 4 more free calculators — rate, capacity, macros & a split builder →

+$14,400/year
Illustrative estimate — retain 1 extra client/month at your numbers above. Not a guarantee.
Pricing

Pricing that respects
your margin.

Free is truly free. Pro is designed to pay for itself once your client billings hit $1,580/mo.

Free
$0/forever
For coaches starting out. No expiry.
  • 1 client
  • Session logging
  • 116 exercise library
  • Manual program builder
  • PDF + CSV export
Start free
Solo
$19/month
For coaches with a small client list.
  • 5 clients
  • AI workout builder
  • 84-day nutrition sequence
  • Custom check-in forms
  • PDF + CSV export
Start Solo
Most popular
Pro
$79/month
Unlimited clients, Claude Sonnet, and built-in client billing
  • Unlimited clients
  • Disengagement detection
  • Full AI suite
  • 84-day nutrition sequence
  • Integrated billing (5% fee)
  • Milestone + message copywriter
  • Priority support
Start 14-day trial
Studio
$199/month
For multi-coach gyms and studios.
  • Everything in Pro
  • White-label branding
  • Team analytics dashboard
  • Admin roles & assignment
Start Studio
Beta program

We're in beta.
That's the point.

VitalCoach is being built in the open. No fake testimonials, no inflated user counts, no manufactured social proof — and no customers yet either. Here's exactly where we are.

Status
Beta · open to anyone, zero customers so far
You would be early. Nobody is paying for VitalCoach today, and we are not going to pretend otherwise. The Free tier is self-serve and instant — no application, no waitlist, no approval step.
  • Free tier is free forever — no card, no expiry
  • Reach a human at hello@bizbottech.com
  • Quiet-client detection, AI workouts, billing and message generation are the four we are hardening first
Where the build is
Version 0.9 · what's in and what isn't
If something we describe on this page isn't shipped yet, it says so here. Anything marked next is not in the product you'd sign up for today.
v0.9Weekly Client Pulse — AI roll-up from logged sessions, habits and weigh-ins
v0.8Milestone + nutrition message writer (generates copy — sending is manual)
v0.7AI workout builder
nextScheduled auto-send for check-ins and nutrition sequences — NOT shipped
What we promise
Honest about what works.
When testimonials and case studies exist, they'll be real coaches with real names, real numbers, and links you can verify. Until then, we'd rather show you the product.
  • No invented quotes, no stock photos
  • No "trusted by 1000+" claims we can't back
  • No retention, revenue, or time-saved numbers — we have no customers to measure
  • Full data export anytime · your data is yours
Join the beta free Instant access · no card, no application
FAQ

Real questions
from trainers.

Do clients have to download an app?

+
No App Store download. Clients open their plan in a browser and can install it to their home screen as a web app (PWA) from a link you send. To be exact about delivery: VitalCoach writes the check-in, milestone and nutrition messages for you, and you send them from your own phone or inbox — VitalCoach does not send SMS on your behalf today.

How does the disengagement detection work?

+
VitalCoach tracks check-in patterns, workout-log frequency, and message response rates. When a client misses two consecutive check-ins or goes 10+ days without logging a session, it flags them on your risk dashboard and drafts a re-engagement message in your voice for one-tap approval.

Is AI-generated content reviewed before clients see it?

+
Yes. All AI-generated workouts, nutrition sequences, and messages are clearly labeled and require your approval before being sent — per CA SB 942 and our own product principles. You stay the coach. Claude is your assistant.

How does the Pro plan drop to $0?

+
Pro is $79/mo flat. Once your client billing — processed through VitalCoach at 5% — hits $1,580/month, the 5% platform fee covers the $79 subscription so Pro effectively pays for itself. How fast you reach that depends on your roster and pricing; the plan is designed so a small book of clients can offset the cost.

I already use Mindbody — can I switch?

+
Yes. Mindbody's published pricing for studios starts around $129/mo and scales up with seats and locations — and it doesn't include AI check-ins or disengagement detection. We import your client list, programs, and history in one 30-minute session. Confirm current Mindbody pricing on their site before comparing.

What happens to my data if I leave?

+
Full export at any time — clients, programs, history, exercise library — as CSV and PDF, on any plan including Free. Your data is yours. We make moving in (and, if it ever comes to it, out) as friction-free as possible.
Stop guessing

You can't save a client
you don't know is leaving.

VitalCoach gives you visibility before it's too late. The beta is open to anyone — the Free tier is self-serve and instant, with no card, no application and no waitlist.

Try the AI free — no signup → Join the beta free Log in to app →
FREE PLAN AVAILABLE · SOLO $19/MO · PRO $79/MO · INSTALLS TO YOUR PHONE

Important: VitalCoach is a productivity tool for fitness professionals — not medical advice, diagnosis, or treatment. AI-generated programs and messages are drafts for a qualified coach to review before sharing with clients. Coaches are responsible for client safety and should refer clients to a licensed physician, dietitian, or therapist for any medical, nutritional, mental-health, or injury concerns. By using VitalCoach you confirm you are a fitness professional acting within your scope of practice.

SMS: VitalCoach does not send SMS. Signup does not collect a phone number, and the platform does not text you or your clients on your behalf. Coach–client messaging happens inside the app.